A new APMP chapter will be chartered by the BoD provided it meets the minimum standards defined below. The following guidelines define the incorporation of an APMP chapter:
B.1. Chapter Incorporation Requirements.The following are the requirements for APMP chapter incorporation:
B.1.a. Number of Members. There must be a minimum of fifteen (15) active APMP members in-place to form a chapter of APMP. Inclusion of a list of potential APMP members that would/might affiliate with the chapter is recommended.
B.1.b. Elected Chapter Officers. There must be at least two officers elected by the membership for the petitioning chapter: a Chapter Chair and a Secretary/Treasurer. Additional chapter officers such as Planning Chair, Membership Chair, etc., may also be elected by the membership. The Chapter Chair should attend the APMP Annual Conference.
B.1.c. Meetings. A chapter must hold a minimum of four (4) meetings per year. Meetings should be scheduled accordingly to demonstrate advantages to the chapter members. An agenda detailing the meetingsà activities should be prepared.
B.1.d. Year-End Reports. Each chapter will provide the APMP BoD with a yearly status report detailing the operational and fiscal status of the chapter for its fiscal year. This report will include the minutes of all chapter meetings as an appendix.
B.1.c. Recommended Chapter Activities. Each APMP chapter is encouraged to engage in activities, which promote the objectives of the chapter and APMP. Examples of these activities are a chapter newsletter, workshops and symposia, educational programs, etc.
B.2. Petitioning for a Chapter Charter. A chapter will be officially recognized by APMP when its potential membership provides a formal petition to the BoD. A copy of the petition will be mailed to the APMP International Office. Minutes of the pre-charter meetings shall also be included. All members of the BoD will receive copies of the petition from the APMP International Office prior to the next regularly scheduled BoD meeting at which chapter incorporation will be considered. An aggregation of members may ask to become a chartered APMP chapter by filing a formal petition, which includes the following:
B.2.a. Location of the Chapter. This location may be considered in a multi-city "area" (i.e., the "Valley of the Sun" area in Arizona), a city, a municipality, or other specific geographic location. The chapter must also specify the boundaries of its intended operation. The chapter, if a special interest group, may operate across geographic boundaries.
B.2.b. Chapter Name. A unique name must be presented (i.e. Valley of the Sun) that reflects the geographical or functional nature of the chapter.
B.2.c. Chapter Officers. The petition must include the names of the chapterÃs charter officers, to include at a minimum a Chapter Chair and a Secretary/Treasurer. These officers must commit to serving a minimum of one calendar year following incorporation.
B.2.d. Mailing Address. The chapter must include an address for receipt of all APMP correspondence. This may be a chapter officer's residence or a post office box.
B.2.e. Charter Members. The petition must name those members who comprise the chapter's charter membership. There must be a minimum of fifteen (15) names affixed to the petition.
B.2.g. Chapter Operating Plan. The chapter's initial year's operating plan will be attached to the petition. This plan should include chapter meeting dates, locations and agendas, selected workshops or symposia, operating budgets, and reporting requirements.
B.2.h Chapter Logo. See Section A.
B.3. Chartering an APMP Chapter. The BoD will accept a motion recommending that a petition for chapter incorporation be considered. Following discussion, the BoD will vote on the motion. A simple majority of the BoD is required for acceptance of the petition and granting a chapter charter. If the vote is against chartering a chapter, specific reasons will be formally provided to the petitioning members by the APMP International Office, with recommendations for successful resubmittal, if appropriate.
Upon incorporation and at the earliest convenient occasion, the APMP BoD will present the elected Chapter Chair with a certificate of charter signed by the Chief Executive and Chief Operating Officers of APMP and an engraved gavel signifying the authority of his/her position. The gavel will be passed to the next elected Chapter Chair, as appropriate.