APMP chapters will be provided with $500.00 (one time issue) in operating funds upon being chartered. Funds will be directed for issue by the APMP Executive Director to the chapter treasurer (or other chapter designee) for deposit.

Reponsibilities:

The APMP International Office is responsible for issuing the funds and monitoring the use and accounting of the funds. The chapter treasurer will report ANNUALLY to the International Office on the status of chapter accounts. The APMP Executive Director is responsible for establishing the guidelines for the approved use of the funds, obtaining any necessary approvals from the International Board of Directors, and issuing guidelines to the chapter chairs and treasurers.

The chapter treasurers are responsible for establishing checking accounts, issuing checks (in accordance with approved guidelines), maintaining records and receipts for all transactions a final annual report by January 31st (see details below) to the APMP International Office.

Record Keeping and Reporting:

Checking Accounts - Checking accounts will be established with the Chapter Chair, Chapter Secretary/Treasurer as the authorized signatures for the account. No other signatures are authorized.

Transaction Logs - Transactions logs will be kept documenting any and all fund transactions. Original receipts and a description of the transaction will be kept for each receipt and expenditure.

Bank Statements - Bank statements should be reconciled monthly. Any irregularities will be reported to the APMP International Office within thirty days of the monthly closing date. Bank statements, canceled checks and all other records pertaining to the account will be maintained throughout the year and submitted to the CFO upon closure of the account.

Savings Accounts, Money Markets Accounts, CDs, etc. - Year end copies of these statements showing interest earned are to be included.

Annual Reports - The chapter treasurer will submit annual reports to the APMP International Office no later than 31 January for the preceding calendar year. The APMP Executive Director will conduct an internal audit and report to the APMP Board of Directors. The annual report will include copies of the transaction logs (description of expenditure included),and a reconciled bank statement (including canceled checks).

Meeting Minutes - Copies of the chapter meeting minutes will be submitted with the information listed above as a part of the annual report.

Guidelines for Chapter Accounts

Chapter Rolls - The chapter secretary or treasurer will submit to the APMP International Office copies of the chapter meeting attendance lists to determine membership reimbursements. A $12.00 membership reimbursement is given back to the chapter for each member in good standing as of 28 February for the previous calendar year. Only chapters whose members join and/or renew dues during the calendar year are eligible for the $12.00 reimbursement. The 28 February date is to allow the two-month grace period for any member whose dues would be up for renewal by 31 December. Checks will only be issued after verification of the list of names against the APMP international database. The check will be sent to the Chapter by 15 April. Any discrepancies between the chapter list and the APMP international database will be resolved between the APMP Executive Director, or appropriate designee and chapter treasurer.

Guidelines for the Use of Chapter Funds

Funds are provided to each chapter to support activities not funded by the regional and APMP international budget. Guidelines are provided below to help determine how these funds should be used. Any questions should be directed to the APMP Executive Director for resolution. These guidelines are not intended to be overly restrictive. However, it is necessary that finds be used properly and in a manner consistent with APMP goals and policies.

Recommended Uses:

Meeting expenses, including: stationery, correspondence (duplicating and postage), facilities, refreshments, marketing activities, and other expenses related directly to the meeting.

Preparation of major chapter mailings. The cost of preparing masters for major chapter mailings is a chapter responsibilities.

Membership Development Activities. These activities are difficult to anticipate. If you have questions, contact the Regional Director for your region.

Things to Avoid

	Meals for individuals or small groups.
	Travel except as authorized by the APMP Executive Director.
	Entertainment in any form (including the purchase of alcoholic beverages)
	Raffles (except where they are legal)
	Any form of payment to chapter officers or chapter members except reimbursements for approved expenditures which must be supported by receipts.
	Any form of excess.
	Any expenditures which appear to benefit the individual or individuals, rather than APMP.
	Anything questionable contact the APMP Executive Director first!