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Chapter Elections Are Upon Us
Posted October 23, 2011

In March 2011, this chapter came back into being. It has been an exciting seven months. We had two successful program events and we have a third on tap for November 29th (check out the website!) and we have grown our membership from an original 22 people to 53!  We are very proud of what we have done in such a short time. 

Our bylaws call for annual elections in the October/November timeframe with new/renewed officers taking their positions in January.  Nominations for the 2012 year are now open. The positions that are up for election are: ·         
  • Chapter Chair    
  • Vice Chair     
  • Secretary        
  • Treasurer
  • Membership Committee Chair    
  • Programs Committee Chair     
  • Marketing/Communications Committee Chair     
  • Webmaster 
Below is a description of the roles and responsibilities of each of these positions. If you are interested in getting involved with a dynamic organization, please submit your name and bio to Jessica Morgenstern no later than October 31st so that your name may be added to the ballot. The only qualification you have to have (for all positions) is that you have to be a member in good standing with the chapter. For the chapter chair position, you have to have served on the Chesapeake Chapter board for at least one year (this year will count as a full year). 

The Chapter Officers

Chapter Chair
  • Serve as principal point of contact with the APMP BoD through the Regional Director (for chapter oversight)
  • Administer chapter activities in compliance with internationally approved policies and procedures that are posted on the APMP website
  • Assist all chapter officers in carrying out chapter responsibilities and events
  • Develop/maintain a chapter-level Strategic Plan
  • Develop and implement new programs to maintain Chapter visibility in the community
  • Attend regional/national/international meetings (as appropriate) and represent chapter at the APMP international conference
  • Support marketing efforts such as Corporate Briefings
  • Be externally focused on events to help the Chapter grow and prosper
Chapter Vice Chair
  • Assist the Chapter Chair in leading the chapter
  • Represent the Chapter Chair if the Chapter Chair cannot be present
  • Work with all committee leads in carrying out chapter responsibilities and events
  • Be internally focused on the Chapter
Chapter Secretary
  • Prepare/maintain minutes of chapter meetings
  • Maintain documentation useful for accredited members to verify their accumulation of CEUs
  • Prepare text-based quarterly documentation to meet rebate requirements
  • Prepare text-based annual documentation to support year-end close out requirements 
  • Coordinate activities with the International Marketing, Communications and Membership Services Director and Regional Directors to comply with international policies and procedures
Chapter Treasurer
  • Prepare  quarterly fiscal documentation to meet rebate requirements
  • Prepare annual fiscal documentation to support year-end close out requirements
  • Establish chapter financial objectives and develop annual operating budget
  • Control chapter expenditures by managing the Chapter bank account
  • Collect and deposit all monies collected at chapter events
  • Support coordination of advertising activities for chapter promotions and events
Chapter Marketing/Communications
  • Develop/execute chapter marketing plan
  • Develop/execute a plan to promote chapter public relations through news releases, articles, event listings
  • Co-develop and assist In publication of quarterly chapter newsletter (when we are ready to develop this document)
  • Address all marketing/communication activities as discussed at Board of Director meetings.
Chapter Program Coordinator
  • Recommend/manage calendar of events on a bi-monthly or quarterly basis
  • Organize/coordinate events with the help of volunteers and staff
  • Manage quality control of all chapter events
  • Solicit corporate sponsors to donate resources to support chapter events
  • Work with the Communications Director to design, develop, and produce promotional material for chapter events
  • Supply all materials necessary for chapter events, for example, name badges, AV equipment, audio-visual support for teleconferencing 
  • Promote maximum chapter participation at the International Conference
Chapter Membership Services
  • Collect and manage local membership information through an up-to-date member database
  • Maintain a chapter mailbox and collect mail on a regular basis
  • Maintain Corporate Affiliate database, coordinate Affiliate privileges and prepare annual renewals
  • Prepare a list of all attendees for any chapter event and forward to Programs/Events Coordinator prior to event
  • Respond to all chapter inquiries for membership information
  • Coordinate activities with the International Marketing, Communications, and Membership Services DirectorChapter
Webmaster
  • Develop website; research and monitor other chapter websites for ideas and features
  • Contact Information
  • Calendar
  • Newsletter
  • Programs
  • Job Postings
  • Corporate Sponsors
  • Maintain website functionality
  • Liaise with other chapter Board Positions in keeping website active. Use updated materials and information to keep the website fresh and current
  • Coordinate with APMP International Marketing, Communications, and Member Services Director to keep the International website current to your local chapter activities
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August 24th Event Enjoyed By All
Posted September 27, 2011

The APMP Chesapeake Chapter hosted its second chapter meeting in the Baltimore Metro area, August 24th at the Crowne Plaza Hotel in Timonium, Maryland. Featured speaker, Mike Parkinson from 24 Hour Company, gave a presentation that identified the Top 10 Websites for Low-Cost Proposal Graphics. He is an APMP Fellow and Shipley Trainer, as well as a published and award winning author. Mr. Parkinson recently received the APMP 2011 Insight Award for article of the year.  

Chapter Chair Jessica Morgenstern started the meeting with a greeting to attendees and an introduction of chapter officers and committee members. She thanked people for attending and noted the importance of meeting in Baltimore. 

"I want to remind everyone and stress how important it is for us to meet here,” Ms. Morgenstern said. "We reactivated this chapter to meet the proposal and business development acquisition lifecycle-related needs of professionals in the local Chesapeake region, which includes Baltimore County, Baltimore City, Anne Arundel County, Howard County, Frederick, and the Eastern Shore. I hope that you will continue to support these programs.”  

Mr. Parkinson described his presentation as aimed towards proposal professionals who have "little to no money or little to no time” to complete their proposals. In his introduction to the topic, he provided an interesting insight to human nature. "We are intensely visual creatures. We are affected more by what we see than any of our other senses.”  

Mr. Parkinson provided a myriad of information about the websites, prices, types of graphics, and comparisons of the value received based on graphics choices. Mr. Parkinson’s personable nature, humor, and technical knowledge of graphics made the presentation fast-moving and attention grabbing. 

At one point Mr. Parkinson gave the audience laymen’s definitions for comparing Vector graphics, stored as mathematical expressions, and Raster graphics, stored as pixel expressions.  

"Vector graphics,” he said, "are scalable and maintain their sharpness when resized. Rasters are less scalable and lose some sharpness when resized. Most free sites offer raster graphics.” He explained that it was important for proposal professionals to recognize that difference and the impact it could have on wins. 

Edna Cummings, the chapter’s Program Committee Chair, commented on the meeting’s success, "We had a great speaker and an enthusiastic crowd; Mike really connected with the audience,” she said. 

The Chapter’s meeting included hors d'oeuvres and a social hour. Attendees mingled, networked, and exchanged stories of the peculiarities of the proposal business.   

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Chesapeake Chapter Hosts First General Member's Meeting
Posted August 11, 2011

The recently reactivated APMP Chesapeake Chapter held its first general membership meeting at Fort Meade’s Club Meade, on 29 June 2011. The business meeting combined an election to approve the chapter officers and a Base Realignment and Closure Panel discussion that addressed several new organizations coming to Fort Meade. 

Chapter Chair, Jessica Morgenstern called for the election and introduced the chapter’s officers: Jack Frost, chapter vice-chair; Edna Cummings, program chair; Ali Paskun, communications committee chair; Joe Latta, membership committee chair; Janel Kennedy, treasurer; and Angela Hutchins, secretary. Nominations followed, and the general membership voted unanimously to approve all chapter officers. Ms. Morgenstern also introduced several non-office holding members from the chapter’s committees. 

After lunch, the panel members began their briefings and the question and answer discussion. The panel included William Wittman, the BRAC program specialist at Fort Meade’s Plans, Analysis and Integration Office; Anthony Jackson, deputy director, DISA Office of Small Business Programs, and Jean Friedberg, regional transportation coordinator, Fort Meade Regional Growth Management Committee. The three members represented Fort Meade and the Defense Information Systems Agency (DISA), and all are intimately familiar with the schedule, goals, and challenges of moving DISA and other agencies onto facilities at the base and business opportunities related to the moves. 

As a BRAC program specialist, Mr. Wittman prepares guidance and procedures established by BRAC public laws, executive orders, and Department of Defense and Department of the Army directives and regulations. He informed the group that DISA, Defense Mapping Agency, and Defense/Military Adjudication Activities will move onto Fort Meade in August. He and fellow planners are addressing the road conditions with several options like van and car pools, shuttle bus and public transportation combinations, and some high-tech methods. They are considering options to monitor gate traffic and get real-time gate waiting times to arriving employees. 

"Don’t approach DISA looking for a contract; approach DISA to provide solutions to a problem,” said Anthony Jackson. Along with that advice, he provided a great deal of insight into the small business programs the agency offers to prospective vendors and contractors. He stressed that small businesses should not hesitate to submit proposals because DISA is responding to aggressive goals set by higher authorities, and more submissions increase their chances of reaching those goals. He encouraged Chesapeake Chapter members to attend DISA’s industry days since they provide the opportunity to schedule follow-on meetings with government project managers. 

Jean Friedberg described the impact of the BRAC moves on the region and how different entities share transportation resources. His group focuses on strategic management and business planning for real estate and community development, transportation, hospitality, and other aspects of growth. One key fact influencing his committee’s planning is it expects 70,000 people in the area surrounding Fort Meade workforce by 2020. 

The next meeting of the APMP Chesapeake Chapter is being held on Wednesday, 24 August 2011, at the Crowne Plaza in Timonium, MD beginning at 5:30 pm. Mike Parkinson, AF.APMP will speak on the "Top Ten Websites for Low-Cost Proposal Graphics.” Mike Parkinson is an internationally recognized visual communications expert and APMP Fellow. He is a partner at 24 Hour Company (24hrco.com) specializing in bid-winning proposal graphics. His Billion Dollar Graphics Website (BillionDollarGraphics.com),BizGraphics On Demand Website (BizGraphicsOnDemand.com), and Billion Dollar Business Graphics book share best practices and helpful tools with proposal professionals. 

To register, contact Edna Cummings at ecummings@cummingsandcummings.net.